All ITU-SG16 Mail List Subscribers:

The October trial for the new procedures has concluded. The new procedures include a "confirmation" message from LISTSERV that must be replied to with an "OK" in the body of the message. The goal was to reduce the number of unauthorized mailings to this list (spam and viruses). After monitoring the mail list, appears we have met this goal.

During the trial, there have been no unauthorized messages (not counting a few test messages). Conversely, there was one reported case when LISTSERV did not respond with the confirmation message within 10 minutes. I believe this was due to the Nimda virus on our servers at that time (we've since cleaned all that up). I will continue to monitor this parameter carefully. If you send a message to the list and don't receive the confirmation message from LISTSERV quickly, please let me know.

There was also one known usage error when replying to the confirmation message. Just to be sure, type "OK" without the quote marks on the first line of your confirmation reply to LISTSERV with nothing else on that line. I will also look into clarifying the subscription and other auto-response messages to reduce confusion.

We will continue to use the new two-step procedure on this mail list. This method has shown that it offers higher security with low user impact and minimal administration. If you have any comments, please forward them to me.

Best Regards,

Greg Meyer Intel Corporation greg.w.meyer@intel.com

-----Original Message----- From: Meyer, Greg W [mailto:greg.w.meyer@INTEL.COM] Sent: Tuesday, October 02, 2001 12:07 PM To: ITU-SG16@MAILBAG.INTEL.COM Subject: New ITU-SG16 Mail List Procedures Implemented for Trial Period

All ITU-SG16 Mail List Users:

Please note that the mail list, itu-sg16@mailbag.intel.com, has a new two-step proceedure for sending mail to the list. Here's how it works:

1. Compose your message. 2. Send it to ITU-SG16@MAILBAG.INTEL.COM 3. You will receive a "confirmation" message from LISTSERV@MAILBAG.INTEL.COM 4. Reply to the confirmation message with "OK" (without the quotes) in the body.

OK, that's four steps but only two "sends." Each confirmation message contains the instructions on how to reply.

This procedure will help reduce spam and other unauthorized mail. For security purposes, NO ONE should have any mail list (esp. the ITU-SG16 mail list) in their email address book. Most viruses use the address book information to propogate so we strongly request that you look through your address book and remove this and all other mail lists.

This new procedure will be tried through the month of October. Please let me know (directly) if there's any mail list service that is being prohited or significantly inhibited. I'll be especially intested in long times (>10 minutes) before receiving the confirmation message. Our testing to date shows that listserv responds quickly.

I was strongly(!) motivated to make this change after that last spam ("Excellent Colon Cleanser").

Thanks, Greg Meyer Intel Corporation mailto:greg.w.meyer@intel.com +1.503.264.9506

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ For help on this mail list, send "HELP ITU-SG16" in a message to listserv@mailbag.intel.com

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ For help on this mail list, send "HELP ITU-SG16" in a message to listserv@mailbag.intel.com