To Experts of ITU-T SG16 Questions 1, 2, 3, 5, and 21/16

Cc Mr Y Naito, Chairman of SG16 yushi.naito@ties.itu.int Mr P Jones, Vice Chairman of SG16 paulej@packetizer.com Mr S-H Jeong, Vice Chairman of SG16 shjeong@hufs.ac.kr Mr N Luo, Vice Chairman of SG16 noah@huawei.com Mr G Daniel, Vice Chairman of SG16 danielgaby@hotmail.com Mr M El-Megharbel, Vice Chairman of SG16 melmegharbel@tra.gov.eg Mr K Isaev, Vice Chairman of SG16 kh.isaev@aci.uz Mr H Kullmann, Vice Chairman of SG16 Harald.Kullmann@telekom.de Mr N Ntlatlapa, Vice Chairman of SG16 Nntlatlapa@csir.co.za Mr S Campos-Neto, ITU TSB simao.campos@itu.int

Mr P Luthi, Rapporteur for Q1/16 pluthi@cisco.com Mr P Jones, Rapporteur for Q2/16 paulej@packetizer.com Mr C Groves, Rapporteur for Q3/16 Christian.Groves@nteczone.com Mr S Botzko, Rapporteur for Q5/16 Stephen.Botzko@polycom.com Mr N Luo, Rapporteur for Q21/16 Noah@huawei.com Mr W Kai, Associate Rapporteur for Q21/16 weikai@catr.cn

------------------------------------------------------------------- Subject: Preliminary Notice of Joint Rapporteur Meeting in Oslo, Norway Date: 28 March 2013 -------------------------------------------------------------------

Dear Experts of 1, 2, 3, 5, 21/16,

The subject meeting of ITU-T SG16 experts will be held at the Cisco Systems office in Lysaker (near Oslo), Norway. Details of the proposed meeting are contained herein.

1. Date ^^^^^^^

17 (Monday) - 21 (Friday) June 2013 Rapporteur Meeting will start at 9:00 on the first day and close around 18:00 on the last day.

2. Venue ^^^^^^^^

Cisco Systems Norway Philip Pedersens vei 20 1366 Lysaker Phone: +47 67 125 125 e-mail: reception_lysaker@cisco.com

Meeting Host Contact: Patrick Luthi Email: pluthi@cisco.com

The meeting room reserved for the meeting is called Matterhorn. You will need to register at the reception. Registration prior to the meeting is necessary (see section 6 below).

3. Topics (tentative) ^^^^^^^^^^^^^^^^^^^^^

1) Review of the relevant group activities

2) Q1/16 - Multimedia systems, terminals and data conferencing

The objectives for this meeting are: - Progress topics relative to H.222.0 Amendment 8 and 9 - Progress revision of H.239 - Review of the items relative to H.320, H.324, T.120, H.310, etc. - Coordinate with other WP1 Questions

3) Q2/16 - Packet-based conversational multimedia systems and functions

The objectives for this meeting are: - Coordinate with other SDOs, Questions, or Study Groups - Review items proposed for the H.323-Series Implementors' Guide - Progress work on H.323-Series Implementors' Guide, H.460.SessionID, H.245, H.325, H.AMS.cis - Progress work on AMS signalling, syntax, and message flows - Discuss miscellaneous and new work items

4) Q3/16 - Multimedia gateway control architectures and protocols

The objectives for this meeting are: - The objectives for this meeting were: - Coordinate with other SDOs, Questions, or Study Groups - Progress work on: H.248.39 (Rev.), H.248.50 (Rev.), H.248.66 (ex H.248.RTSP), H.248.74 (ex H.248.MRCP), H.248.80 (ex H.248.SDPMAPPER), H.248.DPI, H.248.RTPTOPO, H.248.TLS, H.248.TLSPROF, H.248.RTCPPROF, H.248.TCP, H.248.WEBRTC, and H.248.RTP-MUX - Progress work on H.248 Sub Series IG, H Series Supp. 2 and H.Supp.Prio - Consider new material

5) Q5/16 - Telepresence systems

The objectives for this meeting are: - Coordinate with other Questions - Progress Topics related to F.TPS-Reqs, F/H.TPS-Arch, H.TPS-AV - Consider new material

6) Q21/16 - Multimedia framework, applications and services

The objectives for this meeting are: - Coordinate with other SDOs, Questions, or Study Groups - Progress work on H.IVSReqs, H.VSMprot, F.LIMSreqs, F.NBLICreqs, H.P2PVSArch, F.UDExch, H.VHN and H.IPTV-NGN-HN - Consider new and miscellaneous work items

4. Documents ^^^^^^^^^^^^

/// Registration of the document: by 23:59 UTC, 7 June 2013 /// /// Distribution of the document: by 23:59 UTC, 10 June 2013 /// /// Use the ftp site (or e-mail reflector) for distribution ///

1) Documents must be registered by 23:59 UTC, Friday 7 June 2013. Submit your requests to Mr Stephen Botzko Stephen.Botzko@polycom.com, Document Manager for this meeting.

Early indication of your submission plan is welcome and encouraged.

Once registered, a document number AVD-nnnn will be allocated.

Note - Prefix "AVD" comes from Audio, Video and Data.

2) You are advised to use the document template available at the following place:

http://ftp3.itu.int/av-arch/avc-site/2013-2016/1306_Osl/AVD-template_1306_Os l.docx

3) File format: Use of Word, PDF, ASCII or HTML is recommended.

4) All the contributors are requested to distribute their documents as early as possible, at least 7 calendar days in advance of the meeting (23:59 UTC, Monday 10 June 2013 or before) by posting them at either of the following:

- Uploading via FTP Site: ftp3.itu.int/ Login: avguest Password: Avguest201007 (Note the uppercase 'A') Directory: av-arch/avc-site/Incoming

- E-mail reflector E-mail address: sg16-avd@lists.packetizer.com To subscribe: sg16-avd-join@lists.packetizer.com

- E-mail to the Document Manager Stephen Botzko Stephen.Botzko@polycom.com

Please avoid the use of the mailing list when your document is voluminous.

5) Input documents can be retrieved from 1306_Osl directory of the ftp site once Mr Botzko has an opportunity to put them into place.

The documents will be available through the following URLs: http://ftp3.itu.int/av-arch/avc-site/2013-2016/1306_Osl/ ftp://ftp3.itu.int/avc-site/2013-2016/1306_Osl/ Login: avguest Password: Avguest201007 (Note the uppercase 'A')

6) The document distribution/presentation at the meeting will be all electronic. Participants must bring along a laptop to access documents via the wireless LAN.

Internet access will be available in the meeting rooms.

5. Logistic Information ^^^^^^^^^^^^^^^^^^^^^^^

The meeting will be hosted by Cisco Systems Norway at their office in Lysaker (near Oslo), Norway.

The closest airport is Oslo airport Gardemoen (OSL).

The Oslo Airport Express Train (Flytoget) leaves from inside the Oslo Airport terminal building 70 meters to the right after leaving the custom area in the arrival hall. Your train ticket must be bought before boarding the train. There is a ticket office and vending machines in the arrival area before accessing the train. This service is the fastest and most frequent way of travelling between the Airport and the city. This is also one of the fastest going airport trains in the world running at a speed of 210 km/h.

The train takes you downtown to Oslo Central Station (Oslo S) in 19 minutes and leaves every 10 minutes. Every second train also stops at Lillestrøm, Oslo Central Station, Nationaltheatret, Skøyen, Lysaker, Sandvika and Asker.

If you wish to travel directly to Cisco, you need to get off at Lysaker Station and take a taxi from there. Travel time from the airport to Lysaker is about 40 minutes and the Cisco office is 5 minutes from the train station by car. There is a taxi stand right outside of the station. You can also take the bus to the Cisco Office, bus 151 or 252 to "Oksenøyveien", this is the next stop after Lysaker station and it stops right outside the main building. The entrance to the office is located on the opposite side of the building.

The currency in Norway is the Norwegian Krone (NOK).

The voltage in Norway is similar to that in most other European countries (230V/50Hz). Electric plugs are either of type C (two pins) or type F.

6. Registration and Visa Information ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^

To register your meeting attendance, please send e-mail to Meeting Organizer, Mr Paul E. Jones paulej@packetizer.com, providing the family name, given name, company name, and e-mail address of person(s) attending.

Early registration of your attendance is welcome and encouraged, but preferably before 17 May 2013, as the meeting cannot proceed without a reasonable number of attendees.

Citizens of some countries are required to obtain a visa in order to enter and spend time in Norway. The visa must be requested and obtained from the office (embassy or consulate) representing Norway in your country.

People needing visa support letters should register as soon as possible. Participants who need an invitation letter for visas should contact Patrick Luthi pluthi@cisco.com, providing the family name, first name, date of birth, country of citizenship and other identifying information required by the Norwegian embassy in your country.

7. Hotel Room Reservation ^^^^^^^^^^^^^^^^^^^^^^^^^

Participants should contact the hotels directly regarding room availability and for making room bookings. No rooms have been reserved for this event.

Suggested Hotels located close to the Royal Palace and Karl Johans gate, in a central part of Oslo (in no particular order or price):

Hotel Bristol Kristian IV's gate 7 0164 Oslo +47 22 82 60 00 (Phone) http://www.thonhotels.com/hotels/countrys/norway/oslo/thon-hotel-bristol1/?i nbookingcontext=true&bestprice=1712

Radisson Blu Scandinavia Hotel Oslo Holbergsgate 30 0166 Oslo Phone: +47 23 29 30 00 (Phone) +47 23 29 30 01 (Fax) http://www.radissonblu.com/scandinaviahotel-oslo

Scandic Edderkoppen Saint Olavs Plass 1 0162 Oslo +47 23 15 56 00 (Phone) +47 23 15 56 11 (Fax) http://www.scandichotels.com/Hotels/Countries/Norway/Oslo/Hotels/Scandic-Edd erkoppen/

Best Western Karl Johan Hotel Karl Johans Gate 33 0162 Oslo +47 23 16 17 00 (Phone) +47 22 42 05 19 (Fax) http://book.bestwestern.com/bestwestern/NO/Oslo-hotels/BEST-WESTERN-Karl-Joh an-Hotell/Hotel-Overview.do?propertyCode=73113

We are looking forward to meeting with you in Oslo.

Sincerely yours,

Christian GROVES Paul JONES (Meeting Organizer for this meeting) Patrick LUTHI (Meeting host) Stephen BOTZKO (Document Manager for this meeting) Noah LUO