[sg16-avd] Planned Rapporteur meeting of Questions 1, 2, 3, 5, 21/16

Thu Mar 28 08:21:28 EDT 2013

To Experts of ITU-T SG16 Questions 1, 2, 3, 5, and 21/16

Cc Mr Y Naito, Chairman of SG16 <yushi.naito at ties.itu.int>
   Mr P Jones, Vice Chairman of SG16 <paulej at packetizer.com>
   Mr S-H Jeong, Vice Chairman of SG16 <shjeong at hufs.ac.kr>
   Mr N Luo, Vice Chairman of SG16 <noah at huawei.com>
   Mr G Daniel, Vice Chairman of SG16 <danielgaby at hotmail.com>
   Mr M El-Megharbel, Vice Chairman of SG16 <melmegharbel at tra.gov.eg>
   Mr K Isaev, Vice Chairman of SG16 <kh.isaev at aci.uz>
   Mr H Kullmann, Vice Chairman of SG16 <Harald.Kullmann at telekom.de>
   Mr N Ntlatlapa, Vice Chairman of SG16 <Nntlatlapa at csir.co.za>
   Mr S Campos-Neto, ITU TSB <simao.campos at itu.int>

   Mr P Luthi, Rapporteur for Q1/16 <pluthi at cisco.com>
   Mr P Jones, Rapporteur for Q2/16 <paulej at packetizer.com>
   Mr C Groves, Rapporteur for Q3/16 <Christian.Groves at nteczone.com>
   Mr S Botzko, Rapporteur for Q5/16 <Stephen.Botzko at polycom.com>
   Mr N Luo, Rapporteur for Q21/16 <Noah at huawei.com>
   Mr W Kai, Associate Rapporteur for Q21/16 <weikai at catr.cn>

-------------------------------------------------------------------
Subject: Preliminary Notice of Joint Rapporteur Meeting in 
         Oslo, Norway
Date: 28 March 2013
-------------------------------------------------------------------

Dear Experts of 1, 2, 3, 5, 21/16,

The subject meeting of ITU-T SG16 experts will be held at the Cisco
Systems office in Lysaker (near Oslo), Norway.  Details of the proposed
meeting are contained herein.

1. Date
^^^^^^^

    17 (Monday) - 21 (Friday) June 2013
    Rapporteur Meeting will start at 9:00 on the first day and
    close around 18:00 on the last day.

2. Venue
^^^^^^^^

Cisco Systems Norway 
Philip Pedersens vei 20
1366 Lysaker
Phone: +47 67 125 125
e-mail: reception_lysaker at cisco.com

Meeting Host Contact: Patrick Luthi
Email: pluthi at cisco.com

The meeting room reserved for the meeting is called Matterhorn.  You
will need to register at the reception.  Registration prior to the
meeting is necessary (see section 6 below).

3. Topics (tentative)
^^^^^^^^^^^^^^^^^^^^^

1) Review of the relevant group activities

2) Q1/16 - Multimedia systems, terminals and data conferencing

The objectives for this meeting are:
    - Progress topics relative to H.222.0 Amendment 8 and 9
    - Progress revision of H.239
    - Review of the items relative to H.320, H.324, T.120, H.310, etc.
    - Coordinate with other WP1 Questions 

3) Q2/16 - Packet-based conversational multimedia systems and functions

The objectives for this meeting are:
    - Coordinate with other SDOs, Questions, or Study Groups
    - Review items proposed for the H.323-Series Implementors' Guide
    - Progress work on H.323-Series Implementors' Guide, H.460.SessionID,
      H.245, H.325, H.AMS.cis
    - Progress work on AMS signalling, syntax, and message flows
    - Discuss miscellaneous and new work items

4) Q3/16 - Multimedia gateway control architectures and protocols

The objectives for this meeting are:
    - The objectives for this meeting were:
    - Coordinate with other SDOs, Questions, or Study Groups
    - Progress work on: H.248.39 (Rev.), H.248.50 (Rev.), H.248.66
      (ex H.248.RTSP), H.248.74 (ex H.248.MRCP), H.248.80
      (ex H.248.SDPMAPPER), H.248.DPI, H.248.RTPTOPO, H.248.TLS,
      H.248.TLSPROF, H.248.RTCPPROF, H.248.TCP, H.248.WEBRTC, and
      H.248.RTP-MUX
    - Progress work on H.248 Sub Series IG, H Series Supp. 2 and
      H.Supp.Prio
    - Consider new material

5) Q5/16 - Telepresence systems

The objectives for this meeting are:
    - Coordinate with other Questions
    - Progress Topics related to F.TPS-Reqs, F/H.TPS-Arch, H.TPS-AV
    - Consider new material

6) Q21/16 - Multimedia framework, applications and services

The objectives for this meeting are:
    - Coordinate with other SDOs, Questions, or Study Groups
    - Progress work on H.IVSReqs, H.VSMprot, F.LIMSreqs, F.NBLICreqs,
      H.P2PVSArch, F.UDExch, H.VHN and H.IPTV-NGN-HN
    - Consider new and miscellaneous work items

4. Documents
^^^^^^^^^^^^

/// Registration of the document: by 23:59 UTC, 7 June 2013  ///
/// Distribution of the document: by 23:59 UTC, 10 June 2013 ///
/// Use the ftp site (or e-mail reflector) for distribution  ///

1) Documents must be registered by 23:59 UTC, Friday 7 June 2013.
   Submit your requests to Mr Stephen Botzko <Stephen.Botzko at polycom.com>,
   Document Manager for this meeting.

   Early indication of your submission plan is welcome and encouraged.

   Once registered, a document number AVD-nnnn will be allocated.

   Note - Prefix "AVD" comes from Audio, Video and Data.

2) You are advised to use the document template available at the
   following place:

http://ftp3.itu.int/av-arch/avc-site/2013-2016/1306_Osl/AVD-template_1306_Os
l.docx

3) File format: Use of Word, PDF, ASCII or HTML is recommended.

4) All the contributors are requested to distribute their documents
   as early as possible, at least 7 calendar days in advance of the
   meeting (23:59 UTC, Monday 10 June 2013 or before) by posting
   them at either of the following:

    - Uploading via FTP
        Site: ftp3.itu.int/
        Login: avguest
        Password: Avguest201007 (Note the uppercase 'A')
        Directory: av-arch/avc-site/Incoming

    - E-mail reflector
        E-mail address: sg16-avd at lists.packetizer.com
        To subscribe: sg16-avd-join at lists.packetizer.com

    - E-mail to the Document Manager
        Stephen Botzko <Stephen.Botzko at polycom.com>

   Please avoid the use of the mailing list when your document is
   voluminous.

5) Input documents can be retrieved from 1306_Osl directory of the
   ftp site once Mr Botzko has an opportunity to put them into place.

   The documents will be available through the following URLs:
        http://ftp3.itu.int/av-arch/avc-site/2013-2016/1306_Osl/
        ftp://ftp3.itu.int/avc-site/2013-2016/1306_Osl/
            Login: avguest
            Password: Avguest201007 (Note the uppercase 'A')

6) The document distribution/presentation at the meeting will be
   all electronic.  Participants must bring along a laptop to access
   documents via the wireless LAN.

   Internet access will be available in the meeting rooms.

5. Logistic Information
^^^^^^^^^^^^^^^^^^^^^^^

The meeting will be hosted by Cisco Systems Norway at their office in
Lysaker (near Oslo), Norway.

The closest airport is Oslo airport Gardemoen (OSL).

The Oslo Airport Express Train (Flytoget) leaves from inside the Oslo
Airport terminal building 70 meters to the right after leaving the
custom area in the arrival hall.  Your train ticket must be bought
before boarding the train.  There is a ticket office and vending
machines in the arrival area before accessing the train.  This service
is the fastest and most frequent way of travelling between the Airport
and the city. This is also one of the fastest going airport trains in
the world running at a speed of 210 km/h. 

The train takes you downtown to Oslo Central Station (Oslo S) in 19
minutes and leaves every 10 minutes.  Every second train also stops at
Lillestrøm, Oslo Central Station, Nationaltheatret, Skøyen, Lysaker,
Sandvika and Asker.

If you wish to travel directly to Cisco, you need to get off at Lysaker
Station and take a taxi from there. Travel time from the airport to
Lysaker is about 40 minutes and the Cisco office is 5 minutes from the
train station by car.  There is a taxi stand right outside of the
station.  You can also take the bus to the Cisco Office, bus 151 or 252
to "Oksenøyveien", this is the next stop after Lysaker station and it
stops right outside the main building.  The entrance to the office is
located on the opposite side of the building.

The currency in Norway is the Norwegian Krone (NOK).

The voltage in Norway is similar to that in most other European
countries (230V/50Hz).  Electric plugs are either of type C (two pins) or
type F.

6. Registration and Visa Information
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^

To register your meeting attendance, please send e-mail to Meeting
Organizer, Mr Paul E. Jones <paulej at packetizer.com>, providing the
family name, given name, company name, and e-mail address of person(s)
attending.

Early registration of your attendance is welcome and encouraged, but
preferably before 17 May 2013, as the meeting cannot proceed without a
reasonable number of attendees. 

Citizens of some countries are required to obtain a visa in order to
enter and spend time in Norway. The visa must be requested and obtained
from the office (embassy or consulate) representing Norway in your
country.

People needing visa support letters should register as soon as possible.
Participants who need an invitation letter for visas should contact
Patrick Luthi <pluthi at cisco.com>, providing the family name, first name,
date of birth, country of citizenship and other identifying information
required by the Norwegian embassy in your country.

7. Hotel Room Reservation
^^^^^^^^^^^^^^^^^^^^^^^^^

Participants should contact the hotels directly regarding room
availability and for making room bookings. No rooms have been reserved
for this event. 

Suggested Hotels located close to the Royal Palace and Karl Johans gate,
in a central part of Oslo (in no particular order or price):

Hotel Bristol
Kristian IV's gate 7
0164 Oslo 
+47 22 82 60 00 (Phone)
http://www.thonhotels.com/hotels/countrys/norway/oslo/thon-hotel-bristol1/?i
nbookingcontext=true&bestprice=1712

Radisson Blu Scandinavia Hotel Oslo
Holbergsgate 30
0166 Oslo
Phone: +47 23 29 30 00 (Phone)
+47 23 29 30 01 (Fax)
http://www.radissonblu.com/scandinaviahotel-oslo

Scandic Edderkoppen
Saint Olavs Plass 1
0162 Oslo
+47 23 15 56 00 (Phone)
+47 23 15 56 11 (Fax)
http://www.scandichotels.com/Hotels/Countries/Norway/Oslo/Hotels/Scandic-Edd
erkoppen/

Best Western Karl Johan Hotel 
Karl Johans Gate 33
0162 Oslo
+47 23 16 17 00 (Phone)
+47 22 42 05 19 (Fax)
http://book.bestwestern.com/bestwestern/NO/Oslo-hotels/BEST-WESTERN-Karl-Joh
an-Hotell/Hotel-Overview.do?propertyCode=73113

We are looking forward to meeting with you in Oslo.

Sincerely yours,

Christian GROVES
Paul JONES (Meeting Organizer for this meeting)
Patrick LUTHI (Meeting host)
Stephen BOTZKO (Document Manager for this meeting)
Noah LUO