[itu-sg16] Meeting notice of Q13/16 Rapporteur meeting in July (correct version)

simao.campos at itu.int simao.campos at itu.int
Mon Jun 21 12:27:54 EDT 2010

Dear Q13/16 experts

Further, please note:

- the registration link below is for the SG 16 meeting itself. This is
NOT a mistake. Arrangements have been made so that the same badge will
be used to enter ITU for both the SG 16 meeting on 19-60 July 2010 and
the Q13/16 meeting on 15-16 July 2010. The Rapporteurs will inform the
secretariat the names of those attending the Rapporteurs meeting, so
that your badges would be available at the registration desk. So, please
make sure to inform him of your intended participation in the
Rapporteurs meeting.

- those needing visa support letter should mention in their email
request to TSB (as well as in the letter signed by your management) that
you intend to attend the Q13/16 meeting on 15-16 July 2010. This way the
registration service will include those additional days in the
communication with the Swiss authorities.

Best regards,

-----Original Message-----
From: Masahito Kawamori [mailto:kawamorim at gmail.com] 
Sent: Monday, 21 June 2010 16:17
To: itu-sg16 at lists.packetizer.com; sg9and16-iptv at lists.itu.int
Cc: Naito, Yushi (TIES); shjeong at hufs.ac.kr; noah at huawei.com;
markneibert at mac.com; claude.lamblin at orange-ftgroup.com;
oueichek at tarassul.sy; drfsuma at yahoo.fr; Campos, Simao
Subject: Meeting notice of Q13/16 Rapporteur meeting in July (correct

********** Please disregard the previous mail. This is the correct
version. **********

To Experts of ITU-T SG16 Questions 2, 3, 4, 12, 13, 21, 22, 24, 25, and

Cc Mr Y Naito, Chairman of SG16 <yushi.naito at ties.itu.int>
   Mr S-H Jeong, Vice Chairman of SG16 <shjeong at hufs.ac.kr>
   Mr N Luo, Vice Chairman of SG16 <noah at huawei.com>
   Mr M T Neibert, Vice Chairman of SG16 <markneibert at mac.com>
   Ms C Lamblin, Vice Chairman of SG16
<claude.lamblin at orange-ftgroup.com>
   Mr I Oueichek, Vice Chairman of SG16 <oueichek at tarassul.sy>
   Mr F Soumah, Vice Chairman of SG16 <drfsuma at yahoo.fr>
   Mr S Campos-Neto, ITU TSB <simao.campos at itu.int>
   Mr P Luthi, Rapporteur for Q1/16 <patrick.luthi at TANDBERG.NO>

De M Kawamori, Rapporteur for Q13/16 <kawamori.masahito at lab.ntt.co.jp>

Subject: Notice of Rapporteur Meeting in Geneva, Switzerland
Date:    15-16 July 2010

Dear Experts of Questions 13/16,

The subject meeting of ITU-T SG16 experts will be held in Geneva,
Switzerland. Details of the meeting are contained herein. Please note
that Q1/16 will meet concurrently, and we will have joint or serial
sessions with the other Questions.

1. Date

 15-16 July, 2010

The meeting will start at 9:00 on the first day
and close at around 18:00 on the final day.

2. Venue

ITU Building

3. Topics (tentative)
1) Review of the relevant group activities

2) Q13/16 Multimedia application platforms and end systems
   for IPTV

  *To work on documents planned for Consent: H.770 Amd.2, H.721 Amd.1,
  * To progress work on CIT-related documents

12) Interaction with other groups

13) Future work plan

4. Documents

/// Registration of the document: by 23:59 UTC, 8 July 2010 ///
/// Distribution of the document: by 23:59 UTC, 10 July 2010 ///
/// Use the ftp site (or e-mail reflector) for distribution ///

1) When you are going to submit a document, please notify
   Mr Masahito Kawamori <kawamori.masahito at lab.ntt.co.jp>, document
manager of
   this meeting, as soon as possible, by 23:59 UTC, Friday 2 July 2010
   at the latest. Document number AVD-nnnn will be allocated. Early
   indication of your submission plan is welcome and encouraged.

   Note - Prefix "AVD" comes from Audio, Video and Data.

2) You are advised to use the document template available at the
   following place:


3) File format: Use of Word, PDF, ASCII or HTML is recommended.

4) All the contributors are requested to distribute their documents
   as early as possible, at least 7 calendar days in advance of the
   meeting (23:59 UTC, Thursday 8 July 2010 or before) by posting
   them at either of the following:

 - Uploading via FTP
   Site: ftp3.itu.int/
   User ID: avguest
   Password: Avguest (Note the uppercase 'A')
   Directory: avc-site/Incoming

 - E-mail reflector
   E-mail address: <itu-sg16 at lists.packetizer.com>
   To subscribe: please visit

   Please avoid the use of reflector when your document is voluminous
   (i.e., more than 100 kbytes).

5) Input documents can be retrieved from 1003_Sha directory of the
   ftp site once Mr Kawamori has an opportunity to put them into place.

   The documents will be available through the following URLs:
   user: avguest, password: Avguest

6) The document distribution/presentation at the meeting will be
   all electronic. Participants must bring along a laptop, wireless
   LAN card and/or Ethernet card, in order to access the documents
   (Internet access will be available in the meeting rooms).

5. Logistic Information
6. Registration and VISA Information

To register your meeting attendance, please pre-register using the
online form.


Additionally, please forward to the organizers of this meeting,
Seong-Ho Jeong (shjeong at hufs.ac.kr) and Naoh Luo (noah at huawei.com),
a copy of the registration acknowledgement message that will be
automatically sent to you after you pre-register.

Early registration of your attendance is welcome and encouraged
to facilitate the production of badges for all participants.
People needing visa support letters
(see below for requirements) should register as soon as possible.

We would remind you that citizens of some countries are required to
obtain a visa in order to enter and spend time in Switzerland. The
visa must be requested and obtained from the office (embassy or
consulate) representing Switzerland in your country or, if there is no
such office in your country, from the one that is closest to the
country of departure. If problems are encountered for ITU members, the
ITU can, at the official request of the administration or company you
represent, approach the competent Swiss authorities in order to
facilitate delivery of the visa. Visa requests should be made by
official letter from the administration or company you represent. This
letter must specify your name and function, date of birth, passport
number as well as the date of issue and expiry. The letter must be
accompanied by a photocopy of your passport and a copy of the
completed pre-registration form and must be sent to TSB, bearing the
words "visa request", by fax (No.: +41 22 730 5853) or e-mail
(tsbreg at itu.int). Please note that ITU needs at least one week to
process all papers required for the delivery of a visa.

7. Hotel Room Reservation

Participants should contact the hotels directly regarding room
availability and for making room bookings. However, they *MUST* use
the ITU hotel registration form available from the ITU web site in
order to be eligible for the special ITU rates. Hotels offering
preferential room rates for participants of ITU meetings, instructions
and the form are found at: <http://www.itu.int/travel/>.

Note: the closest business-class hotel to the ITU buildings is the
Intercontinental, and a more popular strategy is to obtain hotel
accommodations downtown, e.g., near the Cornavin train & bus station
(which is more centrally located than the ITU or the
Intercontinental), from which buses run frequently to the vicinity of
the ITU. Not all hotels are equipped with high-speed internet access,
so participants may want to check with the hotel for the availability
of this service.

We are looking forward to meeting with you in Geneva.

Sincerely yours,

Marcelo MORENO

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