[itu-sg16] Rapporteur group meeting of ITU-T SG16 Questions 1/16

Patrick Luthi patrick.luthi at tandberg.com
Tue Apr 28 10:15:17 EDT 2009

To    Experts of ITU-T SG16 Questions 1/16

Cc    Mr. Y Naito, Chairman of SG16 <yushi.naito at ties.itu.int>
         Mr. S-H Jeong, Vice Chairman of SG16 and Rapporteur for 
Q4/16 <shjeong at hufs.ac.kr>
         Mr. N Luo, Vice Chairman of SG16 <noah at huawei.com>
         Mr. M. T. Neibert, Vice Chairman of SG16 <markneibert at mac.com>
         Ms. C Lamblin, Vice Chairman of SG16 
<claude.lamblin at orange-ftgroup.com>
         Mr. I Oueichek, Vice Chairman of SG16 <oueichek at tarassul.sy>
         Mr. F Soumah, Vice Chairman of SG16 <drfsuma at yahoo.fr>
         Mr. S Campos-Neto, ITU TSB <simao.campos at itu.int>
         P Jones, Rapporteur for Q2 and 12/16 <paulej at packetizer.com>
         C Groves, Rapporteur for Q3/16 <Christian.Groves at nteczone.com>
         B Kenrick, Associate Rapporteur for Q12/16 
<brody.kenrick at dilithiumnetworks.com>
         M Kawamori, Rapporteur for Q13/16 and Q28/16 
<kawamori.masahito at lab.ntt.co.jp>
         Y Goto, Rapporteur for Q21/16 <goto at ansl.ntt.co.jp>
         MJ Sun, Associate Rapporteur for Q21/16 <sunmingjun at catr.com.cn>
         B He, Rapporteur for Q24/16 <hebaohong at mail.ritt.com.cn>
         H-J Kim, Rapporteur for Q25/16 <khj at etri.re.kr>
         S Lee, Associate Rapporteur for Q27/16 <sylee at etri.re.kr>

De   Patrick Luthi    Rapporteur for Q1/16 <patrick.luthi at tandberg.com>
    Subject: Notice of co-located Rapporteur Meeting in Geneva, Switzerland
    Date:    28 April 2009

Dear Q1 experts,

The subject meeting of ITU-T SG16 experts will be held at the ITU 
Headquarters in Geneva, Switzerland. Details of the meeting are 
contained herein.
Please note that Q2, 3, 4, 12, 13, 21, 22, 24, 25, 27 and 28/16 will 
meet concurrently at the same
place and that many sessions will be joint with Q1/16.
Please note that this meeting precedes a WP2/16 Plenary meeting (26 June).

1. Date

     24 (Wednesday) - 25 (Thursday) June 2009
     Meeting will start at 9:00 AM on the first day
     Closing around 18:00 on the final day

2. Venue

International Telecommunication Union (ITU)
Place des Nations
1211 Geneva 20
Phone: +41 22 730 6805
Fax: +41 22 730 5853
E-mail: tsbsg16 at itu.int

The meeting room allocated for the meeting will be displayed on the monitors.

Note: For picking up badges please use the entrance of the 
Montbrillant building. No one will be admitted to the ITU facility 
without a valid badge. Registration prior to the meeting is 
*strongly* encouraged (see section 6 below).

3. Topics (tentative)

1) Review of the relevant group activities
2) Q1/16 Multimedia systems, terminals and data conferencing
    - Progress topics relative to multiple video streams FECC
    - Progress H.324m topics relative to CS-IMS video interworking
    - Review of H.222.0 Amendment 4 on MVC carriage in MPEG-2
    - Review of the items relative to H.320, H.324, T.120, H.310, etc.
3) Coordination with Q2, 3, 4, 12, 13, 21, 22, 24, 25, 27 and 28/16
    - System aspects
    - Interoperability
    - Security
4) Interaction with other groups
5) Future work plan

4. Documents

  /// Registration of the document: by 23:59 UTC, 14 June 2009 ///
  /// Distribution of the document: by 23:59 UTC, 17 June 2009 ///
  /// Use the ftp site (or e-mail reflector) for distribution    ///

1)     When you are going to submit a document, please notify P. 
Luthi (patrick.luthi at tandberg.com) as soon as possible, by 23:59 UTC, 
Sunday 14 June 2009 at the latest. Document number (Q1-Inn) will be 
allocated. Early indication of your submission plan is welcome and encouraged.

2)     You are advised to use the document template available at the 
following place:


3)     File format: Use of Word, PDF, ASCII or HTML is recommended.

4)     All the contributors are requested to distribute their documents
        as early as possible, at least 7 calendar days in advance of the
        meeting (23:59 UTC, Wednesday 17 June 2009 or before) by posting
        them at either of the following:

   - Uploading via FTP (please advise P. Luthi of your posting)
         Site:     ftp3.itu.int/
         User ID:  avguest
         Password: Avguest  (Note the uppercase 'A')
         Directory: lbc-site/dropbox

   - Q1/16 E-mail reflector
         E-mail address: t05sg16avd at itu.int
         To subscribe visit the ITU web page at: http://www.itu.int/TIES/

Please avoid the use of reflector when your document is voluminous.

5)    Input documents can be retrieved from /0906_Geneva directory of the
        FTP site once I have an opportunity to put them into place.

        The documents will also be available through this URL:

6)    The document distribution / presentation at the meeting will be all
        electronic.  Participants must bring along a laptop, wireless 
LAN and/or Ethernet
        card, and Ethernet cable in order to access the documents.

5. Logistic information

The meeting will be hosted by ITU TSB at the ITU Headquarters in
Geneva, Switzerland. Badges will be available at the registration desk
at the entrance of the Montbrillant building to those that
pre-registered for the meeting. Following the security measures
implemented in ITU in August 2005, no one without a valid badge will
be admitted into the facilities.

6. Registration and VISA Information

To register your meeting attendance, please pre-register using the 
online form at:

Additionally, please forward to Seong-Ho Jeong (shjeong at hufs.ac.kr), 
Noah Luo (noah at huawei.com), and Patrick Luthi 
<patrick.luthi at tandberg.com> a copy of the registration 
acknowledgement message that will be automatically sent to you after 
you pre-register.

Early registration of your attendance is welcome and encouraged, but
preferably before 12 June 2009 to facilitate the production of
badges for all participants. People needing visa support letters
(see below for requirements) should register as soon as possible.

We would remind you that citizens of some countries are required to
obtain a visa in order to enter and spend time in Switzerland. The
visa must be requested and obtained from the office (embassy or
consulate) representing Switzerland in your country or, if there is no
such office in your country, from the one that is closest to the
country of departure. If problems are encountered for ITU members, the
ITU can, at the official request of the administration or company you
represent, approach the competent Swiss authorities in order to
facilitate delivery of the visa. Visa requests should be made by
official letter from the administration or company you represent. This
letter must specify your name and function, date of birth, passport
number as well as the date of issue and expiration. The letter must be
accompanied by a photocopy of your passport and a copy of the
completed pre-registration form and must be sent to TSB, bearing the
words "visa request", by fax (No.: +41 22 730 5853) or e-mail
(tsbreg at itu.int). Please note that ITU needs at least one week to
process all papers required for the delivery of a visa.

7. Hotel Room Reservation

Participants should contact the hotels directly regarding room
availability and for making room bookings. However, they *MUST* use
the ITU hotel registration form available from the ITU web site in
order to be eligible for the special ITU rates. Hotels offering
preferential room rates for participants of ITU meetings, instructions
and the form are found at: <http://www.itu.int/travel/>.

Note: the closest business-class hotel to the ITU buildings is the
Intercontinental, and a more popular strategy is to obtain hotel
accommodations downtown, e.g., near the Cornavin main train & bus station
(which is more centrally located than the ITU or the
Intercontinental), from which buses run frequently to the vicinity of
the ITU. Not all hotels are equipped with high-speed internet access,
so participants may want to check with the hotel for the availability
of this service.

I am looking forward to meeting with you in Geneva.

      Sincerely yours,

      Patrick Luthi

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