Notice of the Rapporteur meeting in September

OKUBO Sakae okubo at
Tue Jul 24 23:05:37 EDT 2007

To     Experts of ITU-T SG16 Questions 12, 13, 21 and 22/16

Cc     Mr P-A Probst, Chairman of SG16
                             <probst-pa at>
        Mr P Barrett, Vice Chairman of SG16
                             <paul.barrett at>
        Mr Y Naito, Vice Chairman of SG16
                             <Naito.Yushi at>
        Ms C Lamblin, Vice Chairman of SG16
                             <claude.lamblin at>
        Mr S Campos-Neto, ITU TSB
                             <simao.campos at>

        P Jones, Rapporteur for Q12/16
                             <paulej at>
        B Kenrick, Associate Rapporteur for Q12/16
                             <brody.kenrick at>
        M Kawamori, Rapporteur for Q13/16
                             <kawamori.masahito at>
        Y Goto, Rapporteur for Q21/16
                             <goto at>
        MJ Sun, Associate Rapporteur for Q21/16
                             <sunmingjun at>
        N Luo, Rapporteur for Q22/16
                             <noah at>

   Subject: Notice of Joint Rapporteur Meeting in Geneva, Switzerland
   Date:    11-14 September 2007

Dear Experts of 12, 13, 21 and 22/16,

The subject meeting of ITU-T SG16 experts will be held at the ITU 
Headquarters in Geneva, Switzerland. Details of the meeting are 
contained herein. Please note that this meeting is co-located with 
the NGN-GSI event* and is preceded by Workshop on Multimedia in 
NGN**. All experts are invited to join the NGN-GSI Technical and 
Strategy Review (TSR) meeting 14:30-15:45 on 11 September.

*  <>
** <>

1. Date

11(Tuesday) - 14(Friday) September 2007
Meeting will start at 16:15 on the first day, after the NGN-GSI TSR
Closing around 18:00 on the final day

2. Venue

International Telecommunication Union (ITU)
Place des Nations
1211 Geneva 20
Phone: +41 22 730 6805
Fax: +41 22 730 5853
E-mail: tsbsg16 at

The meeting room allocated for the meeting will be displayed on the monitors.

Note: For badges please use the entrance of the Montbrillant 
building. No one will be admitted to the ITU facility without a valid 

3. Topics (tentative)

1) Review of the relevant group activities

2) Q12/16 Advanced multimedia system for next generation and other
    packet-switched networks
    - Produce AMS project description
    - Coordination with other groups

3) Q13/16 Multimedia application platforms and end systems for IPTV
    - Produce IPTV work plan
    - Analyze relevant standards

4) Q21/16 Multimedia Architecture
    - Coordinate with other SDOs, forums (e.g. HGI, DSL Forum),
      Questions (e.g. Q22), or Study Groups (e.g. SG13)
    - Consider to progress work on H.mid, H.GHNA, H.vsarch
    - Q.21 contribution to working on NGN items
    - Consideration of ISO/IEC documents

5) Q22/16 Multimedia applications and services
    - Progress with F.MID and H.MID based on a joint meeting with SG13
      and SG17 experts
    - Work on ID coding and ID resolution for tag-based ID multimedia
      information delivery
    - Making of IPTV work plan

6) Interaction with other groups

7) Future work plan

4. Documents

  /// Registration of the document: by 23:59 UTC, 1 September 2007 ///
  /// Distribution of the document: by 23:59 UTC, 4 September 2007 ///
  /// Use the ftp site (or e-mail reflector) for distribution      ///

1) When you are going to submit a document, please notify Mr Sakae Okubo
    <okubo at>, document manager of this meeting, as soon as
    possible, by 23:59 UTC, Saturday 1 September 2007 at the latest.
    Document number AVD-nnnn will be allocated. Early indication of your
    submission plan is welcome and encouraged.

    Note - Prefix "AVD" comes from Audio, Video and Data.

2) You are advised to use the document template available at the
    following place:


3) File format: Use of Word, PDF, ASCII or HTML is recommended.

4) All the contributors are requested to distribute their documents
    as early as possible, at least 7 calendar days in advance of the
    meeting (23:59 UTC, Wednesday 4 September or before) by posting
    them at either of the following:

    - Uploading via FTP
          User ID:   avguest
          Password:  Avguest (Note the uppercase 'A')
          Directory: avc-site/Incoming

    - E-mail reflector
          E-mail address: <itu-sg16 at>
          To subscribe: please visit

    Please avoid the use of reflector when your document is voluminous
    (i.e., more than 100 kbytes).

5) Input documents can be retrieved from 0709_Gen directory of the
    ftp site once Mr Okubo has an opportunity to put them into place.

    The documents will be available through the following URLs:
             user: avguest, password: Avguest

6) The document distribution/presentation at the meeting will be
    all electronic. Participants must bring along a laptop, wireless
    LAN card and/or Ethernet card, in order to access the documents
    (Internet access will be available in the meeting rooms).

    Note: make sure you have the right power adapter for Switzerland,
    see <>
    type C (2-pin CEE 7/16) or J (3-pin SEV 1011).

5. Logistic Information

The meeting will be hosted by ITU TSB at the ITU Headquarters in
Geneva, Switzerland. Badges will be available in the registration desk
at the entrance of the Montbrillant building to those that
pre-registered for the meeting. Following the security measures
implemented in ITU in August 2005, no one without a valid badge will
be admitted into the facilities.

6. Registration and VISA Information

To register your meeting attendance, please pre-register using the
online form at:

    (this is the same registration form as for the NGN-GSI event).

Additionally, please forward to Sakae Okubo <okubo at> a
copy of the registration acknowledgement message that will be
automatically sent to you after you pre-register.

Early registration of your attendance is welcome and encouraged, but
preferably before 1 September 2007 to facilitate the production of
badges for all participants. People needing visa support letters
(see below for requirements) should register as soon as possible.

We would remind you that citizens of some countries are required to
obtain a visa in order to enter and spend time in Switzerland. The
visa must be requested and obtained from the office (embassy or
consulate) representing Switzerland in your country or, if there is no
such office in your country, from the one that is closest to the
country of departure. If problems are encountered for ITU members, the
ITU can, at the official request of the administration or company you
represent, approach the competent Swiss authorities in order to
facilitate delivery of the visa. Visa requests should be made by
official letter from the administration or company you represent. This
letter must specify your name and function, date of birth, passport
number as well as the date of issue and expiry. The letter must be
accompanied by a photocopy of your passport and a copy of the
completed pre-registration form and must be sent to TSB, bearing the
words "visa request", by fax (No.: +41 22 730 5853) or e-mail
(tsbreg at Please note that ITU needs at least one week to
process all papers required for the delivery of a visa.

7. Hotel Room Reservation

Participants should contact the hotels directly regarding room
availability and for making room bookings. However, they *MUST* use
the ITU hotel registration form available from the ITU web site in
order to be eligible for the special ITU rates. Hotels offering
preferential room rates for participants of ITU meetings, instructions
and the form are found at: <>.

Note: the closest business-class hotel to the ITU buildings is the
Intercontinental, and a more popular strategy is to obtain hotel
accommodations downtown, e.g., near the Cornavin train & bus station
(which is more centrally located than the ITU or the
Intercontinental), from which buses run frequently to the vicinity of
the ITU. Not all hotels are equipped with high-speed Internet access,
so participants may want to check with the hotel for the availability
of this service.

We are looking forward to meeting with you in Geneva.

Sincerely yours,

Yoshinori GOTO
Ming Jun SUN
Noah LUO
Sakae OKUBO (meeting organizer and document manager of this meeting)


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