Trial Conclusion for New ITU-SG16 Mail List Procedures

Meyer, Greg W greg.w.meyer at INTEL.COM
Thu Nov 1 17:57:34 EST 2001


All ITU-SG16 Mail List Subscribers:

The October trial for the new procedures has concluded. The new procedures
include a "confirmation" message from LISTSERV that must be replied to with
an "OK" in the body of the message. The goal was to reduce the number of
unauthorized mailings to this list (spam and viruses). After monitoring the
mail list, appears we have met this goal.

During the trial, there have been no unauthorized messages (not counting a
few test messages). Conversely, there was one reported case when LISTSERV
did not respond with the confirmation message within 10 minutes. I believe
this was due to the Nimda virus on our servers at that time (we've since
cleaned all that up). I will continue to monitor this parameter carefully.
If you send a message to the list and don't receive the confirmation message
from LISTSERV quickly, please let me know.

There was also one known usage error when replying to the confirmation
message. Just to be sure, type "OK" without the quote marks on the first
line of your confirmation reply to LISTSERV with nothing else on that line.
I will also look into clarifying the subscription and other auto-response
messages to reduce confusion.

We will continue to use the new two-step procedure on this mail list. This
method has shown that it offers higher security with low user impact and
minimal administration. If you have any comments, please forward them to me.

Best Regards,

Greg Meyer
Intel Corporation
greg.w.meyer at intel.com


-----Original Message-----
From: Meyer, Greg W [mailto:greg.w.meyer at INTEL.COM]
Sent: Tuesday, October 02, 2001 12:07 PM
To: ITU-SG16 at MAILBAG.INTEL.COM
Subject: New ITU-SG16 Mail List Procedures Implemented for Trial Period


All ITU-SG16 Mail List Users:

Please note that the mail list, itu-sg16 at mailbag.intel.com, has a new
two-step proceedure for sending mail to the list. Here's how it works:

1. Compose your message.
2. Send it to ITU-SG16 at MAILBAG.INTEL.COM
3. You will receive a "confirmation" message from LISTSERV at MAILBAG.INTEL.COM
4. Reply to the confirmation message with "OK" (without the quotes) in the
body.

OK, that's four steps but only two "sends."  Each confirmation message
contains the instructions on how to reply.

This procedure will help reduce spam and other unauthorized mail. For
security purposes, NO ONE should have any mail list (esp. the ITU-SG16 mail
list) in their email address book. Most viruses use the address book
information to propogate so we strongly request that you look through your
address book and remove this and all other mail lists.

This new procedure will be tried through the month of October. Please let me
know (directly) if there's any mail list service that is being prohited or
significantly inhibited. I'll be especially intested in long times (>10
minutes) before receiving the confirmation message. Our testing to date
shows that listserv responds quickly.

I was strongly(!) motivated to make this change after that last spam
("Excellent Colon Cleanser").

Thanks,
Greg Meyer
Intel Corporation
mailto:greg.w.meyer at intel.com
+1.503.264.9506

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