To Experts of ITU-T SG16 Questions 12, 13, 21 and 22/16

Cc Mr P-A Probst, Chairman of SG16 probst-pa@bluewin.ch Mr P Barrett, Vice Chairman of SG16 paul.barrett@psytechnics.com Mr Y Naito, Vice Chairman of SG16 Naito.Yushi@dr.MitsubishiElectric.co.jp Ms C Lamblin, Vice Chairman of SG16 claude.lamblin@orange-ftgroup.com Mr S Campos-Neto, ITU TSB simao.campos@itu.int

De P Jones, Rapporteur for Q12/16 paulej@packetizer.com B Kenrick, Associate Rapporteur for Q12/16 brody.kenrick@dilithiumnetworks.com M Kawamori, Rapporteur for Q13/16 kawamori.masahito@lab.ntt.co.jp Y Goto, Rapporteur for Q21/16 goto@ansl.ntt.co.jp MJ Sun, Associate Rapporteur for Q21/16 sunmingjun@catr.com.cn N Luo, Rapporteur for Q22/16 noah@huawei.com

------------------------------------------------------------------- Subject: Notice of Joint Rapporteur Meeting in Geneva, Switzerland Date: 11-14 September 2007 -------------------------------------------------------------------

Dear Experts of 12, 13, 21 and 22/16,

The subject meeting of ITU-T SG16 experts will be held at the ITU Headquarters in Geneva, Switzerland. Details of the meeting are contained herein. Please note that this meeting is co-located with the NGN-GSI event* and is preceded by Workshop on Multimedia in NGN**. All experts are invited to join the NGN-GSI Technical and Strategy Review (TSR) meeting 14:30-15:45 on 11 September.

* http://www.itu.int/ITU-T/ngn/events/index.asp ** http://www.itu.int/ITU-T/worksem/multimedia/200709/index.html

1. Date ^^^^^^^

11(Tuesday) - 14(Friday) September 2007 Meeting will start at 16:15 on the first day, after the NGN-GSI TSR Closing around 18:00 on the final day

2. Venue ^^^^^^^^

International Telecommunication Union (ITU) Place des Nations 1211 Geneva 20 Switzerland Phone: +41 22 730 6805 Fax: +41 22 730 5853 E-mail: tsbsg16@itu.int

The meeting room allocated for the meeting will be displayed on the monitors.

Note: For badges please use the entrance of the Montbrillant building. No one will be admitted to the ITU facility without a valid badge.

3. Topics (tentative) ^^^^^^^^^^^^^^^^^^^^^

1) Review of the relevant group activities

2) Q12/16 Advanced multimedia system for next generation and other packet-switched networks - Produce AMS project description - Coordination with other groups

3) Q13/16 Multimedia application platforms and end systems for IPTV - Produce IPTV work plan - Analyze relevant standards

4) Q21/16 Multimedia Architecture - Coordinate with other SDOs, forums (e.g. HGI, DSL Forum), Questions (e.g. Q22), or Study Groups (e.g. SG13) - Consider to progress work on H.mid, H.GHNA, H.vsarch - Q.21 contribution to working on NGN items - Consideration of ISO/IEC documents

5) Q22/16 Multimedia applications and services - Progress with F.MID and H.MID based on a joint meeting with SG13 and SG17 experts - Work on ID coding and ID resolution for tag-based ID multimedia information delivery - Making of IPTV work plan

6) Interaction with other groups

7) Future work plan

4. Documents ^^^^^^^^^^^^

/// Registration of the document: by 23:59 UTC, 1 September 2007 /// /// Distribution of the document: by 23:59 UTC, 4 September 2007 /// /// Use the ftp site (or e-mail reflector) for distribution ///

1) When you are going to submit a document, please notify Mr Sakae Okubo okubo@aoni.waseda.jp, document manager of this meeting, as soon as possible, by 23:59 UTC, Saturday 1 September 2007 at the latest. Document number AVD-nnnn will be allocated. Early indication of your submission plan is welcome and encouraged.

Note - Prefix "AVD" comes from Audio, Video and Data.

2) You are advised to use the document template available at the following place:

http://ftp3.itu.int/av-arch/avc-site/2005-2008/0709_Gen/AVD-template_0709_Gen.doc

3) File format: Use of Word, PDF, ASCII or HTML is recommended.

4) All the contributors are requested to distribute their documents as early as possible, at least 7 calendar days in advance of the meeting (23:59 UTC, Wednesday 4 September or before) by posting them at either of the following:

- Uploading via FTP Site: ftp3.itu.int/ User ID: avguest Password: Avguest (Note the uppercase 'A') Directory: avc-site/Incoming

- E-mail reflector E-mail address: itu-sg16@lists.packetizer.com To subscribe: please visit http://lists.packetizer.com/mailman/listinfo/itu-sg16

Please avoid the use of reflector when your document is voluminous (i.e., more than 100 kbytes).

5) Input documents can be retrieved from 0709_Gen directory of the ftp site once Mr Okubo has an opportunity to put them into place.

The documents will be available through the following URLs: http://ftp3.itu.int/av-arch/avc-site/2005-2008/0709_Gen/ ftp://ftp3.itu.int/avc-site/2005-2008/0709_Gen/ user: avguest, password: Avguest

6) The document distribution/presentation at the meeting will be all electronic. Participants must bring along a laptop, wireless LAN card and/or Ethernet card, in order to access the documents (Internet access will be available in the meeting rooms).

Note: make sure you have the right power adapter for Switzerland, see http://wikipedia.org/wiki/Domestic_AC_power_plugs_and_sockets type C (2-pin CEE 7/16) or J (3-pin SEV 1011).

5. Logistic Information ^^^^^^^^^^^^^^^^^^^^^^^

The meeting will be hosted by ITU TSB at the ITU Headquarters in Geneva, Switzerland. Badges will be available in the registration desk at the entrance of the Montbrillant building to those that pre-registered for the meeting. Following the security measures implemented in ITU in August 2005, no one without a valid badge will be admitted into the facilities.

6. Registration and VISA Information ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^

To register your meeting attendance, please pre-register using the online form at:

http://www.itu.int/ITU-T/ngn/events/200709/registration.html (this is the same registration form as for the NGN-GSI event).

Additionally, please forward to Sakae Okubo okubo@aoni.waseda.jp a copy of the registration acknowledgement message that will be automatically sent to you after you pre-register.

Early registration of your attendance is welcome and encouraged, but preferably before 1 September 2007 to facilitate the production of badges for all participants. People needing visa support letters (see below for requirements) should register as soon as possible.

We would remind you that citizens of some countries are required to obtain a visa in order to enter and spend time in Switzerland. The visa must be requested and obtained from the office (embassy or consulate) representing Switzerland in your country or, if there is no such office in your country, from the one that is closest to the country of departure. If problems are encountered for ITU members, the ITU can, at the official request of the administration or company you represent, approach the competent Swiss authorities in order to facilitate delivery of the visa. Visa requests should be made by official letter from the administration or company you represent. This letter must specify your name and function, date of birth, passport number as well as the date of issue and expiry. The letter must be accompanied by a photocopy of your passport and a copy of the completed pre-registration form and must be sent to TSB, bearing the words "visa request", by fax (No.: +41 22 730 5853) or e-mail (tsbreg@itu.int). Please note that ITU needs at least one week to process all papers required for the delivery of a visa.

7. Hotel Room Reservation ^^^^^^^^^^^^^^^^^^^^^^^^^

Participants should contact the hotels directly regarding room availability and for making room bookings. However, they *MUST* use the ITU hotel registration form available from the ITU web site in order to be eligible for the special ITU rates. Hotels offering preferential room rates for participants of ITU meetings, instructions and the form are found at: http://www.itu.int/travel/.

Note: the closest business-class hotel to the ITU buildings is the Intercontinental, and a more popular strategy is to obtain hotel accommodations downtown, e.g., near the Cornavin train & bus station (which is more centrally located than the ITU or the Intercontinental), from which buses run frequently to the vicinity of the ITU. Not all hotels are equipped with high-speed Internet access, so participants may want to check with the hotel for the availability of this service.

We are looking forward to meeting with you in Geneva.

Sincerely yours,

Paul JONES Brody KENRICK Masahito KAWAMORI Yoshinori GOTO Ming Jun SUN Noah LUO Sakae OKUBO (meeting organizer and document manager of this meeting)

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