To Experts of ITU-T SG16 Questions 1/16

Cc Mr. Y Naito, Chairman of SG16 yushi.naito@ties.itu.int Mr. S-H Jeong, Vice Chairman of SG16 and Rapporteur for Q4/16 shjeong@hufs.ac.kr Mr. N Luo, Vice Chairman of SG16 noah@huawei.com Mr. M. T. Neibert, Vice Chairman of SG16 markneibert@mac.com Ms. C Lamblin, Vice Chairman of SG16 claude.lamblin@orange-ftgroup.com Mr. I Oueichek, Vice Chairman of SG16 oueichek@tarassul.sy Mr. F Soumah, Vice Chairman of SG16 drfsuma@yahoo.fr Mr. S Campos-Neto, ITU TSB simao.campos@itu.int P Jones, Rapporteur for Q2 and 12/16 paulej@packetizer.com C Groves, Rapporteur for Q3/16 Christian.Groves@nteczone.com B Kenrick, Associate Rapporteur for Q12/16 brody.kenrick@dilithiumnetworks.com M Kawamori, Rapporteur for Q13/16 and Q28/16 kawamori.masahito@lab.ntt.co.jp Y Goto, Rapporteur for Q21/16 goto@ansl.ntt.co.jp MJ Sun, Associate Rapporteur for Q21/16 sunmingjun@catr.com.cn B He, Rapporteur for Q24/16 hebaohong@mail.ritt.com.cn H-J Kim, Rapporteur for Q25/16 khj@etri.re.kr S Lee, Associate Rapporteur for Q27/16 sylee@etri.re.kr

De Patrick Luthi Rapporteur for Q1/16 patrick.luthi@tandberg.com ------------------------------------------------------------------- Subject: Notice of co-located Rapporteur Meeting in Geneva, Switzerland Date: 28 April 2009 -------------------------------------------------------------------

Dear Q1 experts,

The subject meeting of ITU-T SG16 experts will be held at the ITU Headquarters in Geneva, Switzerland. Details of the meeting are contained herein. Please note that Q2, 3, 4, 12, 13, 21, 22, 24, 25, 27 and 28/16 will meet concurrently at the same place and that many sessions will be joint with Q1/16. Please note that this meeting precedes a WP2/16 Plenary meeting (26 June).

1. Date ^^^^^^^

24 (Wednesday) - 25 (Thursday) June 2009 Meeting will start at 9:00 AM on the first day Closing around 18:00 on the final day

2. Venue ^^^^^^^^

International Telecommunication Union (ITU) Place des Nations 1211 Geneva 20 Switzerland Phone: +41 22 730 6805 Fax: +41 22 730 5853 E-mail: tsbsg16@itu.int

The meeting room allocated for the meeting will be displayed on the monitors.

Note: For picking up badges please use the entrance of the Montbrillant building. No one will be admitted to the ITU facility without a valid badge. Registration prior to the meeting is *strongly* encouraged (see section 6 below).

3. Topics (tentative) ^^^^^^^^^^^^^^^^^^^^^

1) Review of the relevant group activities 2) Q1/16 Multimedia systems, terminals and data conferencing - Progress topics relative to multiple video streams FECC - Progress H.324m topics relative to CS-IMS video interworking - Review of H.222.0 Amendment 4 on MVC carriage in MPEG-2 - Review of the items relative to H.320, H.324, T.120, H.310, etc. 3) Coordination with Q2, 3, 4, 12, 13, 21, 22, 24, 25, 27 and 28/16 - System aspects - Interoperability - Security 4) Interaction with other groups 5) Future work plan

4. Documents ^^^^^^^^^^^^

/// Registration of the document: by 23:59 UTC, 14 June 2009 /// /// Distribution of the document: by 23:59 UTC, 17 June 2009 /// /// Use the ftp site (or e-mail reflector) for distribution ///

1) When you are going to submit a document, please notify P. Luthi (patrick.luthi@tandberg.com) as soon as possible, by 23:59 UTC, Sunday 14 June 2009 at the latest. Document number (Q1-Inn) will be allocated. Early indication of your submission plan is welcome and encouraged.

2) You are advised to use the document template available at the following place:

http://ftp3.itu.int/av-arch/lbc-site/0906_Geneva/GenevaTemplate.doc

3) File format: Use of Word, PDF, ASCII or HTML is recommended.

4) All the contributors are requested to distribute their documents as early as possible, at least 7 calendar days in advance of the meeting (23:59 UTC, Wednesday 17 June 2009 or before) by posting them at either of the following:

- Uploading via FTP (please advise P. Luthi of your posting) Site: ftp3.itu.int/ User ID: avguest Password: Avguest (Note the uppercase 'A') Directory: lbc-site/dropbox

- Q1/16 E-mail reflector E-mail address: t05sg16avd@itu.int To subscribe visit the ITU web page at: http://www.itu.int/TIES/

Please avoid the use of reflector when your document is voluminous.

5) Input documents can be retrieved from /0906_Geneva directory of the FTP site once I have an opportunity to put them into place.

The documents will also be available through this URL: http://ftp3.itu.int/av-arch/lbc-site/0906_Geneva/

6) The document distribution / presentation at the meeting will be all electronic. Participants must bring along a laptop, wireless LAN and/or Ethernet card, and Ethernet cable in order to access the documents.

5. Logistic information ^^^^^^^^^^^^^^^^^^^^^^^

The meeting will be hosted by ITU TSB at the ITU Headquarters in Geneva, Switzerland. Badges will be available at the registration desk at the entrance of the Montbrillant building to those that pre-registered for the meeting. Following the security measures implemented in ITU in August 2005, no one without a valid badge will be admitted into the facilities.

6. Registration and VISA Information ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^

To register your meeting attendance, please pre-register using the online form at: http://www.itu.int/cgi-bin/htsh/edrs/ITU-T/studygroup/edrs.registration.form?_eventid=3000074

Additionally, please forward to Seong-Ho Jeong (shjeong@hufs.ac.kr), Noah Luo (noah@huawei.com), and Patrick Luthi patrick.luthi@tandberg.com a copy of the registration acknowledgement message that will be automatically sent to you after you pre-register.

Early registration of your attendance is welcome and encouraged, but preferably before 12 June 2009 to facilitate the production of badges for all participants. People needing visa support letters (see below for requirements) should register as soon as possible.

We would remind you that citizens of some countries are required to obtain a visa in order to enter and spend time in Switzerland. The visa must be requested and obtained from the office (embassy or consulate) representing Switzerland in your country or, if there is no such office in your country, from the one that is closest to the country of departure. If problems are encountered for ITU members, the ITU can, at the official request of the administration or company you represent, approach the competent Swiss authorities in order to facilitate delivery of the visa. Visa requests should be made by official letter from the administration or company you represent. This letter must specify your name and function, date of birth, passport number as well as the date of issue and expiration. The letter must be accompanied by a photocopy of your passport and a copy of the completed pre-registration form and must be sent to TSB, bearing the words "visa request", by fax (No.: +41 22 730 5853) or e-mail (tsbreg@itu.int). Please note that ITU needs at least one week to process all papers required for the delivery of a visa.

7. Hotel Room Reservation ^^^^^^^^^^^^^^^^^^^^^^^^^

Participants should contact the hotels directly regarding room availability and for making room bookings. However, they *MUST* use the ITU hotel registration form available from the ITU web site in order to be eligible for the special ITU rates. Hotels offering preferential room rates for participants of ITU meetings, instructions and the form are found at: http://www.itu.int/travel/.

Note: the closest business-class hotel to the ITU buildings is the Intercontinental, and a more popular strategy is to obtain hotel accommodations downtown, e.g., near the Cornavin main train & bus station (which is more centrally located than the ITU or the Intercontinental), from which buses run frequently to the vicinity of the ITU. Not all hotels are equipped with high-speed internet access, so participants may want to check with the hotel for the availability of this service.

I am looking forward to meeting with you in Geneva.

Sincerely yours,

Patrick Luthi