Dear Paul,
Allow me to introduce myself.
My name is Chiaki Ishikawa (SCAT) from Japan.
I am going to attend the meeting at Cisco building later this month.
Thank you for taking care of the meeting logistics and all that.
Now, I have to ask you a favor.
Some experts from Q.22, Q.21, and Q.25, as well as external experts from ISO and elsewhere, have been discussing an issue that needs to be resolved between ITU-T and ISO, and specifically JCA-NID meetings took place this year to address this issue. The earlier meeting could not resolve this, and so an liaison statement was sent from ITU-T SG16 to ISO SC 31 WG6. And an informal ad-hoc meeting and teleconferences of experts have been going on since August to address this issue.
We are close to some agreement about the technical direction (if I am not mistaken,) and also about the procedure (a formal response to the LS is in the waiting to be voted by ISO SC 31 WG6 the last time I heard.)
Many participants of this ad-hoc meeting gather in Research Triangle to attend this SG16 WP2 rapporteur meeting and so we would like to hold a meeting for a couple of hours, at least, in the afternoon of Nov. 29th to discuss this matter in an informal manner. Mr. Noah Luo was kind enough to clear the schedule of Q.21, Q.22, and Q.25 so that the experts involved in this issue can attend the meeting without worry.
However, as it turned out, we have a room availability problem. Stefano obviously consulted with you earlier, and it was suggested that maybe we can use the main room for such a meeting in the afternoon. We may need a telcon facility if possible. WAN access is a must if we go the route of Skype for others who can't come and still want to attend.
Is the use of the "main room"(?) possible in the afternoon of Nov 29th? (I hope to have a meeting from 14:00 so that we had enough time after lunch, and 14:00 is 20:00 in Paris where an important stakeholder or two can join by teleconference. We may be able to shift it by 30 minutes or so both ways.)
We are an informal gathering and so if up-to seven or 8 (with additional chairs if necessary) people can sit around a table and chat informally, it might be OK. My point is that the room doesn't have to be very big.
I hate to add another logistical request to yours, but I wonder if you can help us in this matter.
Sincerely, Chiaki Ishikawa